Health and safety is a serious business. Without it, the work environment is a much poorer environment, with hazards and risks continuing unchecked. Remaining on top of health and safety deadlines is an issue that can trip up many an organisation or business, but especially for a larger business, keeping track of deadlines relating to everything from PPE replacement to updating risk assessment can be a task that easily slips away. How can this be prevented?
1 Appoint health and safety officers in all departments and units
Every company should appoint health and safety to a job role or person but in a larger company, appointing more than one spreads the load of the work needed in this vital business area. Maintaining accurate records and information overseen by one or two people per department, is workable in a company that has a structure in place to stay on top of health and safety as their business grows and develops.
2 Use health and safety software
There is a growing range of health and safety software that can help the larger business to stay up to date with deadlines and other issues that need to be resolved. It is also possible to utilise other digital platforms such as Google Calendar. Specific dates and events can be flagged to remind department heads or health and safety officers to upcoming deadlines that must be adhered to.
3 Active health and safety training
For too long, health and safety was a passive process, something that was ‘done’ to the workforce. Once they had attended a certain training session, boxes were ticked and nothing more was needed. Today, the situation is very different with everyone in the company expected to feed into the health and safety process – and to do so consistently and continually. This includes deadlines, such as replacing PPE and so on.
4 Setting a schedule for risk assessments
As your business grows, situations and the environment will change. For example, you could have an influx of new employees, several employees retire, invest in new machinery and equipment, or develop your product range so that the processes of old are replaced. When there are significant changes, it is obvious that risk assessments need to be updated. However, when things stay the same, we assume that hazards and the level of risk remains the same too. Again, it is vitally important to set a schedule for risk assessments that ensure they are carried out periodically and not missed.
5 Set deadlines in the health and safety policy
Ensuring that deadlines are set down in policies and procedures is essential. In this way, they can be emphasised and promoted, another factor in making health and safety an active part of everyday business, rather than a passive exercise.
It can also help to work with an independent consultant. Utilising their systems and processes, you can be confident that your company will remain up to date, no matter how much your business changes in the coming months.
How can we help you?
If you are in need of assistance with any aspect of Health and Safety management, here at Synergos we’d be delighted to help. Whether you have questions or are looking for advice and support to maintain standards, call 01484 666160 or Email email@example.com and we’ll be happy to talk it over with you.