A health and safety audit is a crucial annual event and one that needs to be thorough and objective. When identifying potential gaps and problem areas, how do you make sure that this process is useful, yielding the information you need for health and safety improvements now and in the future?
A successful health and safety audit is PLANNED AND PROGRAMMED
There are many things that you need to do in order for the smooth running of your business to continue. Forgetting or stalling some activities can have dire consequences, such as putting off the internal health and safety audit.
Furthermore, rushing the process is almost as bad as not doing it. However, with the business diary so full of high priority events, how do you squeeze an audit in?
A health and safety audit needs to be given the priority it deserves. It should be planned and programmed into the diary ahead of schedule.
A specific and planned timetable helps the process to flow too, preventing the feeling that it is awkwardly cutting across other business activities.
Use COMPETENT AUDITORS for health and safety audits
Competent, objective and impartial are just three of the abilities you should be seeking in a health and safety auditor. Someone who is ‘too close’ to your business may not have the objective viewpoint that makes the exercise successful.
CLEAR FEEDBACK is key too
When the audit has been carried out, what do the findings really say?
A detailed report that contains all the findings including positive areas as well as non-conformities and so on, need to be communicated clearly.
This is done via several formats including detailed verbal feedback as well as a report. Suggestions for improvements need to be made in an informed and constructive manner so that you get the best from the process.
A successful health and safety review will RECORD AND MONITOR RESULTS
No workplace is perfect. The reason is that as processes and activities change, so too do the hazards and risks presented. What needs to change is response and how, through making small, consistent changes, the physical and emotional health of your workforce is safeguarded.
Taking reasonable steps to deal with non-conformities is essential. At the start of the process, you need to detail what these remedial steps will be, who will take them and what will be done.
The next step is to implement these changes and then to monitor to make sure that the actions are solving the problem or minimising the risk.
Essentially, the purpose of a health and safety audit is to identify weak areas (if there are any) and highlight key areas for improvement. By increasing the effectiveness and responsiveness of health and safety practices in your workplace, you continue to build a successful business.
How can we help you?
If you are in need of assistance with any aspect of Health and Safety management, here at Synergos we’d be delighted to help. Whether you have questions or are looking for advice and support to maintain standards, call 01484 666160 or Email email@example.com and we’ll be happy to talk it over with you.