How health and safety support could be the cornerstone of any successful event planning business

In terms of business events alone, there are over 1.3 million held in the UK. Music festivals and concerts are also proving increasingly attractive with music festivals enjoying an annual audience of 3.9 million and gigs 27 million last year, an increase that has been shown in statistics year on year. These figures don’t include all the other events that are organised across the UK from Christmas markets to food festivals and more.

The picture is clear, the event planning business is thriving. Whilst it may be a lucrative marketplace, there are still many responsibilities that rest on the shoulders of event planners and organisers. Health and safety being one of them.

Health and safety at events

Whether it is a small, public event or a large concert or festival, as event planner there are many health and safety considerations such as:

  • The location – the venue of your event will bring with it several health and safety challenges. Whether your event is indoor or outdoor, you will need to identify hazards, assess the risks and take all reasonable steps to remove or minimise them.
  • People – perhaps the biggest factor in the safety of any event is people. Understanding crowd psychology, for example, and how people’s behaviour will affect the safety of your event is key. From managing queues to making sure people are aware of emergency exits and so on, health and safety is not ‘fixed’ at the start of an event: it will continually change.
  • Weather – even if your event is indoors, the weather can still present a risk. From unseasonably hot weather to extreme wintry conditions, understanding how the weather could impact on your event is crucial.
  • Security – no event is immune from the possibility of attack, whether that is uninvited gate crashers or a terrorist act. Event security is essential but using the right level of security, delivered by SIA licensed personnel with the backing of an event security company will be an integral part of health and safety.
  • Emergency produces – what happens when something goes wrong? Who takes charge and for what?

Getting support with health and safety

The above points are just four of which will need to be considered and objectively assessed to produce a risk assessment document that covers all bases.

However, when time is short and deadlines pressing it is tempting to assume that the risk assessment you created for your last event will be OK to use for this, with a few tweaks here and there.

This places your event and your business at risk! Outsourcing for health and safety support for your event planning business is a logical step. Someone who is qualified and experienced in health and safety is the fresh pair of eyes you need to consider all aspects of your event and what could impact on it.

They can walk you through risk assessments, help to answer insurer’s questions but, most importantly, protect your business from claims made against it when your event was deemed unsafe and resulted in injury.

How can we help you?

If you are in need of assistance with any aspect of Health and Safety management, here at Synergos we’d be delighted to help. Whether you have questions or are looking for advice and support to maintain standards, call 01484 666160 or Email info@synergosconsultancy.co.uk and we’ll be happy to talk it over with you.

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